Employee management, is a major source of expense for most firms. I’m referring to their income, health insurance, leave allowance, and so on. You must successfully manage your personnel if you want to get the most out of your firm. Productivity can be increased by efficiently planning and ensuring that your employees are at work at the right time.
We live in an era where advanced time attendance solutions can handle everything from advanced shift and task planning to promptly and correctly figuring an individual’s remuneration.
Businesses throughout the world have been tracking their employees’ time attendance for decades. Employees no longer need to sign in with a pen and paper. You may easily maximize productivity by using a basic Time Attendance device and software.
Here are some of the reasons why a time attendance solution is required in the workplace:
Saves hours of planning time.
If you use pen and paper or spreadsheets to schedule your employees’ shifts, you understand how time-consuming they can be. A good time and attendance system will have a simple shift management feature that allows you to create shift patterns and schedule your shift in advance. Managers may prepare for demand while remaining within budget.
Reduce time spent on administration and engaging with employees attendance.
If a time and attendance system is used, human resource personnel and managers will spend less time engaging with employees concerning their attendance. Once a shift plan or leave period has been developed, it is possible to publish it for the following months or year. Each employee can see their scheduled shifts and vacations. Isn’t it incredible?
Keep track of your employees’ time attendance to eliminate undeserved payroll expenditures.
The ability to ensure that employees work their contracted hours is a significant benefit of time and attendance tracking, which is a critical part of cost control. Employees can use a PIN/Card/reader, a biometric scanner like the iClock880, a touchless terminal like the PA10, or a mobile app to clock in and out. A time attendance system can easily report on whether contractual hours are being met and compute overtime in accordance with business requirements. Intelligent time and attendance solutions can also manage automated rounding rules, allowing managers to see just the most important deviations.
Safeguard sensitive data
When not in use, the offices of the HR and payroll divisions are locked. They store sensitive data such as employee contact information, contracts, and, most importantly, individual pay. The HR team is responsible for the integrity and confidentiality of this information. Users of an intelligent time and attendance solution, such as Biotime, may be restricted in the data they may see or change. User permissions are typically considered when purchasing a time and attendance system.
Reduce absenteeism’s cost
Effectively managing all types of absences is a cost-cutting and productivity-boosting strategy. There are individuals who never take a sick day and are always asked to use up the last of their vacation time at the end of the year, and those who take a significant amount of sick time in most organizations. Managing absenteeism in a fair and effective manner can be challenging for any business. A time and attendance system can be set up to adhere to your company’s rules while also alerting you to patterns of absence that may necessitate additional inquiry or intervention.
Eliminate time theft and payroll fraud.
Manual systems, such as spreadsheets or manager-approved overtime, are subject to fraud, mismanagement, or simple human error. A time and attendance system ensures that everything is transparent, correct, and audited. Businesses can also install time attendance machines such as fingerprint readers, a touchless facial recognition terminal, and an iris scanner. This minimizes the possibility of friends assisting their colleagues in clocking in.
Reports at Your Fingertips
One of the most significant advantages of a time and attendance system is the ability to generate a report at the touch of a button. A good system will enable you to create a suite of reports that can be printed instantaneously whenever they are needed, as well as dashboards that give real-time data on all of the variables that are important to your business. A mobile app can also be used to access reports.
